Part 116: Meetings
(Project Integration Management: Develop Project Charter)
(Project Integration Management: Develop Project Management Plan)
(Project Integration Management: Direct and Manage Project Work)
(Project Integration Management: Monitor and Control Project Work)
(Project Integration Management: Perform Integrated Change Control)
(Project Integration Management: Close Project or Phase)
(Project Scope Management: Plan Scope Management)
(Project Schedule Management: Plan Schedule Management)
(Project Schedule Management: Define Activities)
(Project Schedule Management: Estimate Activity Durations)
(Project Cost Management: Plan Cost Management)
(Project Quality Management: Plan Quality Management)
(Project Quality Management: Control Quality)
(Project Resource Management: Plan Resource Management)
(Project Resource Management: Estimate Activity Resources)
(Project Resource Management: Develop Team)
(Project Communications Management: Plan Communications Management)
(Project Communications Management: Manage Communications)
(Project Communications Management: Monitor Communications)
(Project Risk Management: Plan Risk Management)
(Project Risk Management: Identify Risks)
(Project Risk Management: Perform Qualitative Risk Analysis)
(Project Risk Management: Monitor Risks)
(Project Procurement Management: Plan Procurement Management)
(Project Stakeholder Management: Identify Stakeholders)
(Project Stakeholder Management: Plan Stakeholder Engagement)
(Project Stakeholder Management: Manage Stakeholder Management)
(Project Stakeholder Management: Monitor Stakeholder Engagement)

  • Meetings are used to discuss important parts of the project
  • Three types of meetings
    • Information Exchange
    • Brainstorming/Option/Evaluation/Design
    • Decision Making
  • You shouldn’t mix meeting types
  • Prepare a well-defined agenda, purpose, objective, and time frame before the meeting; otherwise, the meeting will go off track
  • Store meeting minutes in the project documentation
  • Meetings are most effective face-to-face, but other methods are possible when team members are long distances from each other
  • Meetings are used by the Change Control Board to review/approve/reject change requests; these are called Change Control Meetings
  • Meetings are also used to conduct risk management
  • Once the project plan is complete, and the team is ready to start executing the project, they will hold a Project Kick-Off Meeting
    • With a small team that handles both planning and execution, the Kick-Off Meeting will take place in the Planning Process Group
    • If the team is large, they may have a small team to handle planning, and then hire a larger project team to handle execution.  In this case, the Kick-Off Meeting will take place in the Executing Process Group
    • If the project has multiple phases, the Kick-Off Meeting will take place at the beginning of each phase
    • In Agile planning, we hold a meeting on the first day of the Iteration
      • The product owner, Scrum team, and project manager attend
      • In the iteration meeting, we break down the tasks on the product backlog and estimate the duration of each task
      • The meeting results in an iteration backlog, and assumptions, risks, and dependencies