Part 14: Project Management Process Groups
- There are 5 Project Management Process Groups, we mentioned them earlier
- All projects require the 5 Project Management Process Groups
- As we mentioned earlier, they are not Project Life Cycle Phases; all Process Groups could be part of a single phase, and a Process can be reused in many phases
- The Five Groups
- Initiating Process Group
- Get permission to start a new project or new phase in an existing project
- Results in the Project Charter, which gives the project manager authority to start the project. The Project Charter is very important.
- Planning Process Group
- Figure out exactly what the project will do and how
- That means defining the scope
- That also means defining the schedule, budget, and risks
- Results in the Project Management Plan, which includes the Scope, HR, Cost, Schedule, and Risk Management Plans
- Executing Process Group
- Do the work
- Monitoring and Controlling Process Group
- This group tells you if the project is going according to plan
- Data is collected and analyzed
- If the project is not going according to plan, then corrective action is taken
- Monitoring and Controlling happens in the background during all the other processes
- Closing Process Group
- Finalize all activities
- Close contracts
- The lessons learned from the project, and the project documents are archived, so that the organization can use the data to plan future projects
- If the project was successful, that also means celebrating with your team
- This group is also used to shut down projects early (an organization may shut down a project if it is failing or if it does not meet the Organization’s Strategy)
- Initiating Process Group