Part 16: Initiating Process Group

KEY BENEFIT
- Align stakeholder expectations with project purpose
- Communicates the scope and objectives to stakeholders
- Show how the stakeholder’s involvement results in the success of the project
- Basically, makes sure that all the stakeholders are “on the same page”
KEY OUTPUTS: Project Charter; Stakeholder Register
KEY INPUT: Project Statement of Work
In the Initiating Process
- The initial scope is defined
- Initial financial resources are committed
- Stakeholders are identified & analyzed
- High level risks, assumptions, & constraints are identified
- Project Manager is selected
- Project Charter/Stakeholder Register are developed
- The project is authorized (the sponsor approves the Project Charter)
- Stakeholders are informed of the approved Charter
The business case/approval/funding are typically handled outside of the project boundary (at the portfolio or management level)
In a large project with multiple phases, Initiating is completed in each phase
- As mentioned earlier, at the end of each phase, we determine whether we should keep going on with the project
- This keeps project focused on its goals
Initiating Process may occur at the portfolio/program level (outside of the project’s control)
- This happens when the organization is evaluating multiple projects that meet the same need, and haven’t decided which one they will execute